GTD For Me

Keep an Inbox

If your mind starts getting distracted by something else, capture it in the inbox and come back to it later.

• Fastmail
• org-capture (comuter)
• beorg (phone)

Process Regularly

Actionable?

What is the next visible/physical action required to move the task/project forward?

• if <2min, do it now
• if not for me, delegate it
• anything else, defer it

Not Actionable!

• Trash
• Incubate

  Someday

  Things I want to do at some point (wishes, dreams, ...)

  Reminders

  Things I want to receive a reminder for (appointments)

• Reference material

Keep It Organized

Email

• Use labels to indicate if it's @Action, @Waiting or @Refernce
• Use labels to add contexts to the emails
• Use project specific labels

Org-Mode

• Use the task list filters for WAIT, HOLD and TODO tasks
• Use tags to add GTD contexts
• Keep the someday list in separate file
• Keep the dreams, goals, responsibilities and other reminders in a separate file
• Group related tasks under umbrella PROJ

Review at Regular Intervals

Daily Planning

Weekly Review

Do the Tasks

By Limiting Criteria

If some of these criteria aren't clear it makes it difficult to do those tasks

Context

What can I do with current tools, current location, ... ?

Time Available

How much time do I have?

Resources Available

What kind of energy is required?

By Nature of Work

Ad-hoc

Unexpected tasks

Predefined Work

AKA "Next Actions"

Defining Work

Processing the inbox

By Using the Horizons of Focus

1. Current Actions
2. Current Projects: 30-100 projects which fuel the current actions
3. Areas of Focus: 7-15 categories which drive the projects (review every 3 months)
4. Yearly Goals: New areas of focus emerge when goals change
5. 5-Year Vision
6. Life

References